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Document analysis

Government tenders come with documents — sometimes dozens of them. Otnox helps you navigate this paperwork by converting, previewing, and analyzing documents directly in the platform.

Document preview​

When you open a tender detail page, all attached documents are listed in the documents panel. Click any document to preview it directly in Otnox without downloading. Otnox converts all supported file types to PDF for consistent in-browser viewing.

Supported formats​

  • PDF (native preview)
  • Microsoft Word (.docx, .doc)
  • Microsoft Excel (.xlsx, .xls)
  • Rich text (.rtf)
  • Plain text (.txt)
  • Image files (.png, .jpg)

Non-PDF files are automatically converted using server-side rendering, so you always see a clean, paginated preview.

AI document extraction​

Beyond simple preview, Otnox's AI can analyse document contents to extract structured data — requirements, deadlines, qualification criteria and risk flags — directly from PDF and DOCX attachments.

Key extraction capabilities:

  • Tables — pricing tables, evaluation matrices, and timeline tables are parsed into structured data
  • Requirements lists — technical specifications and qualification criteria are extracted as bullet points
  • Dates — all mentioned dates are identified and contextualized (deadline, contract start, etc.)
  • Financial figures — budget amounts, minimum turnover requirements, and penalty clauses

Multi-document analysis​

Complex tenders often split information across multiple documents. Otnox reads all documents together and cross-references them, so you get a single consolidated summary rather than separate analyses per file.

tip

Always check the original document after reviewing the AI summary. AI extraction is highly accurate but not infallible, especially with scanned PDFs or handwritten annotations. Use the summary for quick triage and the original for final verification.

Document language​

Documents are analyzed in their original language. The AI summaries are generated in your interface language preference, making it easier to evaluate tenders from foreign markets.